Legal

Privacy Policy

Last updated: September 27, 2026

This Privacy Policy covers the Epilog application, website, launch waitlist, and coach survey, including how personal data is collected, used, and protected.

1. Data Controller

FIT MASS FORMATIONS – SARL registered in Lyon under number 912 845 534. Location: 45 quai Docteur Gailleton, 69002 Lyon, France. Correspondence: support@epilog.fit.

2. Personal Data Collected

The launch waitlist collects first name, email address, selected mobile platform, segment, locale, landing/referrer, campaign parameters, consent version and timestamp. The application may collect account, training and service data described in the relevant screens.

3. Purposes

Waitlist data is used to record and confirm registration, announce launch, send the appropriate platform information, measure campaign attribution, prevent abuse, and provide support. Account data supports application access and service delivery.

4. Legal Basis

Waitlist and launch marketing messages rely on explicit consent, which can be withdrawn at any time. Service and account processing relies on contract performance or legitimate legal obligations as applicable.

5. Data Retention

Waitlist data is retained until the launch communication cycle ends or consent is withdrawn, then deleted or minimized subject to legal proof requirements. Account and billing data follow their own contractual and statutory retention periods.

6. Data Sharing

Data is never sold. For the waitlist, OptinMate processes the form and resilience records, while Brevo stores the contact and sends confirmation or launch emails. UserJot hosts our public feedback board: the username and email address linked to feedback you post there are kept by UserJot even after your Epilog account is deleted, and can be removed on request via the contact address below. Other technical providers receive only the data needed to operate Epilog.

7. Data Security

Technical and organizational safeguards protect against unauthorized access or disclosure.

8. User Rights

GDPR rights include access, correction, deletion, and processing restrictions via support@epilog.fit.

9. Policy Changes

Updates may occur; continued use indicates acceptance.

10. Coaching onboarding questionnaire (health data)

Clients following a coach's programme through Epilog fill in an onboarding questionnaire that collects health data within the meaning of Article 9 GDPR: injuries and pain, eating disorders, body measurements, and body photographs when the client chooses to send them. These answers are processed on the client's explicit consent, given before any answer is saved, and recorded with its date and the version of this policy in force. They serve one purpose: building and following the client's training and nutrition programme. Only the linked coach and their team can read them; injuries and eating-disorder answers never appear in any list or team-wide view. Consent may be withdrawn at any time through the contact address below, and the questionnaire is included in account deletion and in data portability exports. Retention: submitted answers are kept for the duration of the coaching and of the associated Epilog account, and are erased with it, photographs included. A questionnaire started but never submitted is erased automatically after thirty days without activity, along with its photographs. A submitted questionnaire that no Epilog account ever joined is erased after twelve months: long enough for a late sign-up, short enough that health data is not left waiting indefinitely.

11. Coach survey

The survey for coaches at epilog.fit/coachs collects their answers about their coaching activity, tools and expectations, the campaign source of the visit, and the start and end times of the survey. The IP address is only used to limit abusive submissions, for 24 hours at most, and is not stored with the answers. Contact details (first name, email, phone or WhatsApp, Instagram account or professional website) are only requested from coaches who ask to be contacted again: survey results, early access, beta testing or a call. Purposes: guiding the development of Epilog Coach and, for those who asked, sending a confirmation email and then contacting them by email, phone or WhatsApp. News about Epilog Coach is only sent to coaches who ticked the dedicated box. Legal basis: FIT MASS FORMATIONS' legitimate interest in improving its products for the answers, the person's own request for the follow-up contact, and consent, which can be withdrawn at any time, for news. Providers: OptinMate, our form tool hosted by Vercel and Upstash, records the answers; a copy is kept in an internal Google spreadsheet; Brevo stores the contact details. Retention: answers and contact details are kept for 24 months at most after the answer, at each of these providers; contact details are deleted sooner on request via the contact address below.

12. Contact

For inquiries: support@epilog.fit.